Text us at: 385.351.8000

Telecommuting Safety

Intro:
Maintaining a safe home office or workspace is the teleworker’s responsibility. We designed the following information to provide a safety overview for alternative workspaces. You can use the items below to develop a company-specific checklist.

Equipment:

  • Employees should have internet connection, a computer, and a phone connection
  • Other optional resources could include a webcam, printer, fax machine, etc.

General

  • Workspace should accommodate workstation, equipment, and related material
  • Four or more steps should be equipped with handrails
  • Aisles, doorways, and corners should be free of obstruction
  • Cords, cables, and other items should be secured under a desk or along a wall, and away from heat sources, and should be arranged to prevent tripping hazards
  • Floor surfaces should be clean, dry, level, and carpets should be secured and free of worn or frayed seams
  • Rugs should be equipped with foam backing or used with anti-slip matting
  • Temperature, ventilation, and lighting should be adequate for maintaining normal job performance     
  • Workspace should be away from noise, distractions, and devoted to your work needs
  • Ensure file drawers are not top-heavy and arranged to not open into walkways
  • Cabinets, shelves, or furniture greater than five feet high should be secured to prevent toppling during an earthquake
  • Books and supplies should be stored to prevent falling during an earthquake
  • Ensure a functional plug-in or hardwired carbon monoxide detector with battery backup is installed
  • If the workspace is located below grade (ex: in a basement), the home should be tested for radon (see epa.gov/radon for more information).
  • Employee should have property insurance (homeowners, renters, liability, other).

Fire Safety

  • Ensure there is working smoke detector covering the designated workspace and that battery is replaced annually
  • Ensure there is a charged, accessible, dry chemical fire extinguisher in area
  • There should be more than one exit from work area
  • Workspace should be kept free of trash and clutter
  • Flammable liquids and combustibles should be kept at least three feet away from heat sources
  • Develop an evacuation plan and know what to do in the event of a fire

Electrical

  • Computer equipment should be connected to a surge protector
  • Ensure electrical system is adequate for office equipment
  • All electrical equipment should be free of recognized hazards (frayed wires, bare conductors, loose wires, flexible wires running through walls, exposed wires to the ceiling)
  • Switches, outlets, receptacles, and junction boxes should have tight-fitting covers or plates
  • Ensure extension cords and power strips are not daisy-chained and no permanent extension cord is in use
  • Electrical outlets should be grounded with three-pronged plugs     
  • Equipment should be placed close to electrical outlets
  • Ensure equipment is turned off when not in use

Computer Workstation

  • When keying, forearms should be close to parallel with the floor
  • Wrists/hands should be in neutral position and in same plane as forearm
  • Monitor should be roughly arm’s length from eyes and the viewable portion of screen slightly below eye level
  • Ensure feet reach the floor when seated or are fully supported by a footrest
  • Monitor screen should be free from noticeable glare throughout the workday
  • Text on your screen should be easy to read
  • If applicable, a document holder can be used to avoid awkward neck positions
  • Ensure there is enough legroom at your desk
  • There should be space enough to rest the arms while not keying
  • Your chair should be an adjustable chair (find out how to correctly adjust it)
  • Chairs should be sturdy, stable, and designed to not tip backwards
  • Chair casters (wheels) should be secure and the rungs and legs of the chair should be sturdy  
  • Ensure your back is adequately supported by the backrest
  • Ensure you have a clear understanding of neutral posture and how to properly adjust workstation (Click here for proper ergonomic setup and workstation adjustments and click here for more OSHA information)

Security

  • Materials and equipment should be in a secure place that can be protected from damage and misuse                    
  • Keep an inventory of all equipment in the workspace, including serial numbers      
  • If applicable, keep up-to-date anti-virus software, up-to-date virus definitions, and run regular security scans
  • Ensure equipment is not easily viewed from outside/external areas and that there is privacy for confidential phone calls

This company was issued a secure rating by the A.M. Best Company, click for additional details

Insurance coverage in all states other than Utah is provided by WCF National Insurance Company, formerly known as Advantage Workers Compensation Insurance Company, a wholly owned subsidiary of WCF Mutual Insurance Company. WCF National Insurance Company is domiciled in Utah; NAIC No. 40517. Administrative office: P.O. Box 571918, Salt Lake City, UT 84157-1918.
Due to scheduled maintenance, the website may be unavailable daily from 9:00 p.m. - 1:00 a.m. MST Privacy Statement CCPA Privacy Policy | 800.446.2667
Copyright 2020 All Rights Reserved