Accident Reporting

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Keeping records is not only an OSHA requirement, but it is also a good way to prevent similar accidents. When we fully understand why an accident occurred, we can take actions to make sure it will not happen again. Because the details of each accident or “close call” are so important, you should report any injury, equipment damage, or any type of “close call” immediately to your supervisor while the facts are fresh in your mind.

Attention Supervisors:
If you have more than 10 employees, you must maintain an OSHA 300 Log for OSHA recordable injuries. 300 Logs, along with instructions for filling them out, can be found on OSHA’s Web site, www.osha.gov. OSHA recordable injuries include occupational death, occupational illness and any occupational injury involving loss of consciousness, restriction of work or motion, transfer to another job or medical treatment. Medical treatment does not include first aid for minor burns, scrapes, cuts, scratches, etc. In relation to keeping an OSHA 300 Log, you are also required to post the summary page (form 300A) at your facilities or on job sites during the months of February, March and April. Make sure you only post the summary page and not the entire 300 Log.

You should record all OSHA recordable incidents within 7 days on your OSHA 300 Log. When there is a fatality or if someone is hospitalized because of an accident, the employer must report this to OSHA within 8 hours. You should also notify OSHA whenever there is a serious injury, including a major broken bone, amputation or loss of consciousness. This should be done with a phone call and can be made any time of the day or night. The phone number for OSHA in Utah is 801-530-6855. To contact OSHA in your specific state click here.

You can file all claims online with WCF Insurance at www.wcf.com where the OSHA 300 Log can be generated automatically for you. File claims as early as possible (within 7 days) to maintain a good claims management program. Contact your WCF Insurance Claims or Marketing Representative for any assistance you may need in filing an online claim. You can add a claim to your OSHA 300 log at the time you file a claim. Other information is required to complete the 300 log. 

Sample Company Guidelines for Claims Reporting
How to Report an Accident
1. Report the injury, no matter how minor, to your supervisor immediately.

2. Ask your employer to fill out the employer’s First Report of Injury form available on WCF Insurance's web site. Copies are to be sent to the Labor Commission and to the insurance company within (7) days of the accident.

3. If your employer has a first-aid room or company designated doctor, go there promptly for treatment. If not, then have the supervisor take you to the company’s preferred provider.

4. Tell the doctor how, when and where the accident happened and he or she will fill out a medical report form. Copies of the report are to be sent within seven (7) days of your visit to (1) the insurance company, (2) the Labor Commission, and (3) you, the employee. Ask the Doctor about possible restrictions which may be met under a Return to Work Program.

How to Start Compensation
1. Ask your employer which insurance company pays worker’s compensation for your company.

2. Ask your doctor to send a medical report to that insurance company.

3. Ask your employer to send a report of the accident to that insurance company.

4. Call the insurance company and ask them to start your worker’s compensation benefits. The insurance company will require the doctor’s report, employer’s report, and may ask you to fill out a request for compensation.

*Source: Utah Labor Commission

Additional Resources
WCF Insurance Safety Department
385.351.8103

Ask a Safety Consultant

https://www.osha.gov
http://www.cdc.gov/niosh/

NOTICE: This guide may make reference to the Occupational Safety and Health Administration (OSHA) regulations; however the guide is not legal advice as to compliance with OSHA or other safety laws, codes or regulations. Compliance with OSHA and other safety laws codes or regulations, and maintaining a safe work environment for your employees remains your responsibility. WCF Insurance does not undertake to perform the duty of any person to provide for the health or safety of your employees. WCF Insurance does not warrant that your workplace is safe or healthful, or that it complies with any laws, regulations, codes or standards.

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Insurance coverage in all states other than Utah is provided by Advantage Workers Compensation Insurance Company, a wholly-owned subsidiary of WCF Mutual Insurance Company, doing business as WCF Insurance. Advantage is domiciled in Indiana; NAIC number: 40517. Administrative office: P.O. Box 571918, Salt Lake City, UT 84157-1918.
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